Last Modified: Tuesday, March 04, 2014 11:23 AM
FENTON — A new audit of the Village of Fenton has found that 215 gallons of fuel was used without any record of where it went.
The 50-page report, compiled by Gragson, Casidy and Guillory of Lake Charles, covered the fiscal year ending June 30, 2013.
It was released Monday by the Louisiana Legislative Auditor’s Office.
The audit found that poor record keeping may have resulted in the lax oversight of fuel usage that led to hundreds of gallons of fuel being unaccounted for.
A similar finding was noted in a legislative advisory audit issued last March.
The recent audit revealed that controls and documentation, although improved during the year, over fuel usage appears to still be inadequate.
Auditors encouraged Fenton officials to improve their record keeping by using log books to document every gallon of fuel used.
Village officials agreed with the finding and said “controls will be strengthened to accurately document 100 percent of fuel usage,” the report states.
In responding to last year’s finding, Mayor Eddie B. Alfred Jr. told the American Press that the village maintains a fuel log and that cameras are placed around the village hall to document fuel use. Additionally, fuel use and mileage are documented, he said.
The village also implemented a fuel policy last March following the audit.
Other findings from the previous audit, including inadequate budgeting procedures and three transactions — totaling $6,779 — involving dirt work performed by a brother of a councilman, have been corrected, according to the audit.
Only one finding — a lack of segregation of duties — remains unresolved due to the small size of the village’s office staff. The village has also properly addressed other internal control deficiencies and two possible violations of state laws cited in a legislative advisory audit issued in February 2013.